The invoice goes out before the truck does.
Build a line-item HVAC invoice on your phone, take the card in the driveway, and let Brivium follow up on anything still open.
HVAC billing runs at two very different speeds, and most software is built for only one of them. A no-cool service call is a $180 ticket you should collect before you back out of the driveway. A condenser replacement is a $6,000 job with a deposit up front, equipment ordered against it, and a balance due at startup weeks later. Brivium is HVAC invoicing software built for both. Itemize the unit, the line set, the permit, and the labor hours the way you actually price them. Convert an estimate the customer already approved into an invoice in one tap, with the deposit credited automatically, instead of keying the same lines in twice. Set payment terms so the due date lives on the invoice instead of in your head, and take a card on site so the money settles into your own Stripe account. When an invoice does go past due, Brivium follows up by email and text on the schedule you choose and stops the moment it is paid.
Sound familiar?
Invoices written up at night
The tune-up was at 10am. The invoice gets typed after dinner, if it gets typed at all.
The balance nobody chased
Deposit collected, system installed, and the final $3,400 is still sitting in a folder.
Retyping an approved estimate
The customer said yes to every line. Someone keys all of it in again as an invoice.
Invoice #1042 · Paid by card
Condenser replacement · Boyd residence
Balance due $3,825 · Net 15 · Paid on site by card
What you get
- Line items for equipment, parts, labor hours, and permit fees
- Approved estimate becomes an invoice in one tap, deposit credited
- Payment terms set the due date, so nothing is open-ended
- Card payment on site, settling to your own Stripe account
- Automatic follow-up by email and text until an invoice is paid
- Recurring visits for maintenance agreements, billed each time
How it works
- 1
Finish the call, then build the invoice on your phone: unit, parts, labor hours, permit.
- 2
Or convert the estimate the customer already approved, with the deposit credited for you.
- 3
Set the terms and take a card on site, or send a link they can pay from anywhere.
- 4
Anything still open follows up on its own, by email and text, until it's paid.
Invoicing is one part of it
Brivium runs the whole HVAC business: estimates, dispatch, invoices, and card payments in one app. Free for 14 days, no credit card required.
HVAC invoicing questions
Can I invoice an HVAC job from my phone?
Yes. Build the invoice in the truck with line items for the unit, parts, labor hours, and permit, then take a card on the spot or send it as a link the customer can pay from anywhere.
Does a deposit get credited to the final HVAC invoice?
Automatically. When a customer pays a deposit on an approved estimate, that amount is credited against the invoice, so the balance due is the real remaining number and nobody has to do the subtraction.
Can Brivium chase unpaid HVAC invoices for me?
Yes. You choose how long after sending the first nudge goes out, whether it goes by email or text, and whether it repeats until the invoice is paid. It stops on its own the moment payment lands.
How do customers pay an HVAC invoice?
By card, through a secure checkout on the invoice link. Payments go to your own Stripe account rather than sitting with us, and the customer gets a receipt.
Can I bill a maintenance agreement on a schedule?
Yes. Set the seasonal visits up as a recurring job, and each visit gives you the appointment and the invoice for that service, so a twice-a-year agreement is scheduled and billed without being rebuilt each time.
Can I separate parts and labor on the invoice?
Each line has its own description and price, so parts, equipment, and labor hours can be listed separately while the customer still sees one clean total.
More for HVAC businesses
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